Your Contact Details How to Follow up on Unpaid Invoices Thank you for your business I look forward to working with you again soon. Please pay the balance of $500 by December 31, 2018. You can find the invoice attached to this email. I wanted to let you know a new invoice #001 has been created on your account.
Subject Line: Your Business’s Name: Invoice #001 This sample invoice email template can help you write professional emails to accompany your invoices: It’s important to word invoice emails in a polite, concise manner so that your tone is professional and the information conveyed is clear to clients. If you accept checks, include wording that covers all the necessary details, like “Please make checks payable to My Small Business and mail the check to This Business Address.” If you accept online payments, include a “Pay Now” button at the bottom of your invoice or in the body of your accompanying email linking directly to the online payment page, to make it as easy as possible for your clients to find it. Include clear wording in your invoice that tells your clients the different payment methods they can use. Make it easy for your clients to pay your invoices, so that they have a better customer experience and so you get paid faster. For example, instead of using wording on invoices such as “payment due upon receipt,” which is vague, just list the due date, i.e. Sometimes, businesses try to use fancy terms when writing invoices, but this can confuse clients. Clearly state the information clients need to pay you according to your terms: list the amount due and the due date.
When wording your invoices, always be concise and to the point. The study found that using words like “please” and “thank you” when writing invoices can increase the percentage of invoices paid by more than five percent. Being polite in your invoices also helps you get paid faster, according to a FreshBooks study. Courteous communication helps you maintain strong professional relationships with your clients, which increases your chances of landing repeat business. Always Be PoliteĪlways be polite when wording invoices and all accompanying communications, like emails. When you write invoices as soon as the work is done, you’ll remember all the details and be less likely to make mistakes in your invoice, which can confuse or anger clients, delaying payment. Not only does it mean you’ll get paid sooner for your services, it also means you’re writing invoices while the work is fresh in your mind. It’s important to create your invoices and send them out to clients as soon as you complete the work you’re billing for. Here are some tips for communicating with clients about invoices: 1. The right messaging both within the invoice itself and in the accompanying email can motivate clients to pay the invoice right away. Invoices are documents that enable small businesses to receive payment from their clients, but there are strategies for sending invoices that are more likely to get you paid quickly.
How to Follow up on Unpaid Invoices Tips for Sending Invoices That Get Paid Here are topics to help you learn how to word an invoice professionally: If an invoice or its accompanying email contains vague language, the client can be left confused, misinterpret information and can be late sending payment as a result. Plainly state the invoice due date, amount owing and services provided. The wording of an invoice should be as clear as possible. It’s important to always be polite when sending an invoice to a client and in all other business communications related to payments. Businesses should word their invoices in a professional tone while using clear, plain language.